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Before You Start

  1. Make sure you have downloaded the Teams app to your computer and sign in with your Clark account.

    1. Click HERE to download Teams app.

Entering a Teams Meeting

  1. Click the link provided to you by the meeting host. This will likely be on your Outlook or Teams calendar, or in an email or another communication.

  2. A preview window will appear. From here, you can adjust your camera and microphone.

  3. Click Join.

  4. Depending on the host’s settings, you may be let into the meeting immediately or you may have to wait a few moments before the host lets you in.

Selecting Microphone, Speaker, and Camera

In the preview window, or after joining a Team meeting, you might need to select or change your speaker, microphone, or camera if you cannot hear the other people in the meeting, or others cannot see/hear you.

  1. Locate the Mic in the Teams toolbar along the top of the meeting window. Click the small downward-facing arrow next to the icon.

  2. Under the Speaker section, click the bubble next to the appropriate speaker. The speaker is how you hear others in the meeting. You may have to test a few different speakers to find the right one.

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  1. Under the Microphone section, click the bubble next to the appropriate microphone. The microphone is how others hear you in the meeting. You may have to test a few different microphones to find the right one.

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  1. To select your camera, locate the Camera function within the Teams toolbar displayed along the top of the meeting window. Click the small downward-facing arrow next to the icon.

  2. Click the bubble next to the appropriate camera. You may have to test out a few available options before finding the right one.

  3. You can also turn on video effects and virtual backgrounds from the camera settings.

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Using the Teams Toolbar

Teams functions are located along the top of the meeting window.

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Function

Icon

How do I use it?

Mic

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Turn your audio on or off. If you mute yourself, you’ll still be able to hear others in the meeting.

Camera

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Turn your video on or off. If you turn video off, the others in the meeting won’t be able to see you.

Share

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Share your desktop (everything you have open) or specific applications (like Google Chrome or Microsoft Word) so everyone in the meeting can see. Permission must be enabled by the meeting host.

Chat

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Opens a chat in a sidebar pane. Send messages to everyone in the meeting.

People

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Displays a list of meeting participants in a sidebar pane. Gives the option of inviting more people to the meeting as it is ongoing.

Raise

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Virtually “raise” your hand if you have a question or a contribution to the ongoing discussion. Everyone in the meeting will be able to see that you have raised your hand. Click this button again to stop raising your hand.

React

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Provide nonverbal feedback, such as applause, heart, and thumbs up.

View

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Change how you view other participants in the meeting. Some options may be grayed out since you are not the host.

Apps

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Add additional apps, such as timers, to the meeting.

More

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Under the More button, you’ll find recording options, settings, language and speech (which controls closed captioning), and meeting info.

Leave

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Leave the meeting

Screensharing

All participants in a Teams meeting have permission to share their screens.

  1. Click the Share button in the Teams toolbar displayed along the top of the meeting window.

  2. To share your entire screen, select Screen. If you’d only like to share a specific window (such as your internet browser or a file you have open), click Window and then select the correct window from the available options.

  3. If you are sharing your screen to play a video or audio clip, turn on the Share sound toggle.

  4. Teams will automatically share whichever option you select.

  5. To stop sharing your screen, click the Stop sharing option at the top of your screen.

Turn on Captions

Note: This will only turn on captions for you.

  1. Click More in the Teams toolbar displayed along the top of the meeting window.

  2. Use your cursor to hover over Language and speech.

  3. Click Turn on live captions.

Record

Note: Any member of a Teams meeting can record.

  1. Click More in the Teams toolbar displayed along the top of the meeting window.

  2. Hover over Record and Transcribe then select Start Recording. Other people in the meeting will be alerted that you have started recording.

  3. To stop recording, repeat Steps 1 and 2, selecting Stop Recording.

  4. A link to the meeting recording will appear in the meeting chat once it has finished uploading. The chat will continue to exist after the meeting has ended.

  5. Whoever started the recording can also find it in the Recordings folder of their OneDrive account.

Support

ITS Help Desk

Phone: 508-793-7745

Email: helpdesk@clarku.edu

Academic Commons, Plaza Level

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