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Before You Start
If you’re using Zoom is a video conferencing platform known for its ease of use, high-quality HD video and audio, and collaboration facilities such as text chat, screen sharing, and breakout rooms. All Clark University faculty, staff and students have access to a fully licensed Zoom account that allows you to host meetings with up to 300 participants for up to 24 hours.
While You’re Waiting For The Meeting To Begin 5
Setting Suggestions for Participants 8
Participating in a Breakout Room 9
Sign in via the Web
Visit https://clarku.zoom.us/ and click Sign In. Log in with your Clark account.
If you don’t already have the Zoom application installed on your device, visit https://clarku.zoom.us/ and click Download
Open the Zoom application on your device.
On the Sign In page, click Sign in with SSO on the right side.
Sign in with Application
Enter “clarku” as the company domain, or click “I don’t know the company domain” and enter your Clark email.
Log in with your Clark account.
Requirements
A wired or WiFi internet connected desktop, laptop, or web-enabled device, such as a smartphone or tablet
An external webcam or built-in camera on your device
An external or built-in microphone
External or built-in speaker
Zoom Application
While there are ways to participate in a Zoom meeting without downloading the Zoom application, your experience will be limited. Therefore, we do recommend participating via the application.
Visit https://clarku.zoom.us/ and choose Download to install the Zoom application on your device.
No internet or device
If you do not have internet access or a device, you can still join many Zoom meetings by audio by calling into the meeting phone number in the invitation
Launch Zoom to participate in a meeting
When you’re invited to participate in a Zoom meeting, you’ll receive instructions
similar to what you see in the Zoom meeting invitation example below.
Your options to join the session are:
Click on the link provided or,
Go to the Clark Zoom web site at https://clarku.zoom.us/ and click on “Join a Meeting” where you can enter the 9 or 10-digit Meeting ID number and password, or
Call into the Zoom meeting phone number with Meeting ID and password for audio-only connection.
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Test video and audio
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We recommend that you check your audio settings while waiting for the meeting to start.
Testing Audio: Meeting not yet started.
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Testing Audio: Meeting already started.
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on a phone, see these instructions:
To participate in a Zoom meeting, you’ll need:
The Zoom app
Instructions on downloading and signing into the Zoom app: Zoom - Download App & Sign In
A Zoom link from the meeting host, which can usually be found in the calendar invitation or event.
An internet connection
A webcam, microphone, and speaker (either built into your device or plugged into it)
Join a Zoom Meeting
Click the Zoom link provided to you by the host.
Depending on your device settings, this link will either open the Zoom app directly, or open a new tab in your internet browser asking to open the Zoom app (click Open or Launch Zoom if you’re directed to the internet browser).
Wait for the meeting to start.
Selecting Microphone, Speaker, and Camera
After joining a Zoom meeting, you might need to select or change your speaker, microphone, or camera if you cannot hear the other people in the meeting, or others cannot see/hear you.
Locate the microphone icon in the Zoom menu bar and click the small upward-facing arrow next to it.
Under Select a Microphone, click the appropriate microphone for your device. Do the same under Select a Speaker. If you’re not sure which microphone/speaker is the right one, select Test Speaker & Microphone.
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Locate the video icon in the Zoom menu bar and click the small upward-facing arrow next to it.
Under Select a Camera, click the appropriate camera for your device. You can also choose to blur your background or choose a virtual background in this menu.
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Using the Zoom Menu Bar
The Zoom menu bar usually appears at the bottom of the Zoom window once the meeting begins. If you don’t see the menu bar, move your mouse slightly and the bar will appear
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(The bar disappears after a few seconds when in full-screen mode.)
Your menu bar may look slightly different dependent on the meeting settings. However, in general you should have the following options:
Function | Icon | How do I use it? |
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Mute/unmute |
audio |  | Turn your audio on or off. If you mute yourself, you’ll still be able to hear others in the meeting. |
Stop/start |
video |  | Turn your video on or off. If you turn video off, the others in the meeting won’t be able to see you. |
Participants |  | View a list of participants in the meeting. |
Share |  | Share your desktop (everything you have open) or specific applications ( |
like Google Chrome or Microsoft Word) so everyone in the meeting can see. | ||
Chat |  | Send a message to one person (private chat) or to all participants |
Record the meeting (if you have been granted permission)
Leave or end the video meeting
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in the meeting. | ||
Reactions |  | Provide nonverbal feedback to the host, such as applause, yes/no, or raise your hand. |
Leave |  | Leave the meeting. |
Share Your Screen
Join or Leave a Breakout Room
Zoom Etiquette
Unless you are speaking or about to speak, mute your audio so background noise does not interrupt or distract the other people in the meeting.
In a meeting with many participants, use the Reactions button to “raise your hand” to speak.
Support
Nonverbal Feedback During Meetings | To provide nonverbal feedback to the host of the meeting: Click the Participants button Click one of the icons to provide feedback to the host. Click the icon again to remove it. You can only have one icon active at a time Feedback options include: Raise Hand / Lower Hand Yes   No Go slower Go faster Agree Disagree Clap Need a break Away Your icon choice will appear next to your name in the participants list. |
Screen Sharing | Zoom allows for screen sharing on desktop, tablet and mobile devices running Zoom. You will only have the ability to share your screen if granted by the host. Click the Share Screen button located in your meeting controls. Select the screen you want to share. You can also choose an individual application that is already open on your computer, the desktop, a whiteboard, or an iPhone/iPad. If sharing video use the “Share computer sound” and “Optimize for full screen video clip” at the bottom of the window. Click on the screen or program you want to share and click “Share” in the bottom right corner.
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Setting Suggestions | In the top right-hand corner of your screen, click Gallery view,   to view the participants in a grid format. You can only view up to 49 participants per screen Alternatively, click Speaker view  to view the current speaker enlarged, with other participants in a ribbon above. Click on the Participants button located on the bottom of the screen Tip: By not having your screen in “Full Screen Mode” the Participant list will dock to the right-hand side of your screen. If you are in Full Screen mode, the Participant list would appear in a pop-up window. Click on Chat also located on the bottom of the screen Tip: By not having your screen in “Full Screen Mode” the Chat feature will dock to the bottom right-hand side of your screen right below the Participant list |
| Breakout rooms are sessions that are split off from the main Zoom meeting. They allow participants to meet in smaller groups. Breakout rooms can be used for collaboration and discussion. Note: Users joined into the Zoom meeting from the Zoom Desktop Client or Zoom Mobile App devices can participate in breakout rooms. Users joined via the web client, or Chromebooks/Chrome OS are unable to join Breakout Rooms, but the main room can be used as an alternative session for these users. The host will need to invite you to join the breakout room. Click Join.
If you choose Later, you can join by clicking the Breakout Rooms option in your meeting controls.
Click Join Breakout Room.
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Participating in the Breakout Room | Once you've joined the breakout room, you will have full controls similar to the meeting. You can: | |||||||
Mute/Unmute to speak Start/Stop Video Participants - view the Participants list Share screen - read more about screen sharing Chat - type messages to the other participants in your breakout room Record - you can record the Breakout Room locally if the host gives you recording permission. Read more about local recording. Ask for Help - request help from the meeting host |
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