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Click the Zoom link provided to you by the host.
Depending on your device settings, this link will either open the Zoom app directly, or open a new tab in your internet browser asking to open the Zoom app (click Open or Launch Zoom if you’re directed to the internet browser).
Zoom will open in a full-screen window. If you’d like to exit the full-screen view, press the Esc key on your keyboard.
Wait for the meeting to start.
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Function | Icon | How do I use it? |
|---|---|---|
Mute/unmute audio |   | Turn your audio on or off. If you mute yourself, you’ll still be able to hear others in the meeting. |
Stop/start video |   | Turn your video on or off. If you turn video off, the others in the meeting won’t be able to see you. |
Participants |   | View a list of participants in the meeting. |
Share |   | Share your desktop (everything you have open) or specific applications (like Google Chrome or Microsoft Word) so everyone in the meeting can see. Permission must be enabled by the meeting host. |
Chat |   | Send a message to one person (private chat) or to all participants in the meeting. |
Reactions |   | Provide nonverbal feedback to the host, such as applause, thumbs up, yes/no, or raise your hand. |
LeaveRecord | 
| Leave Record the meeting . |
Share Your Screen
Join or Leave a Breakout Room
Zoom Etiquette
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Unless you are speaking or about to speak, mute your audio so background noise does not interrupt or distract the other people in the meeting.
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In a meeting with many participants, use the Reactions button to “raise your hand” to speak.
Support
Nonverbal Feedback During Meetings
To provide nonverbal feedback to the host of the meeting:
Click the Participants button
Click one of the icons to provide feedback to the host.
Click the icon again to remove it.
You can only have one icon active at a time
Feedback options include:
Raise Hand / Lower Hand
Yes
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No
Go slower
Go faster
Agree
Disagree
Clap
Need a break
Away
Your icon choice will appear next to your name in the participants list.
Screen Sharing
Zoom allows for screen sharing on desktop, tablet and mobile devices running Zoom. You will only have the ability to share your screen if granted by the host.
Click the Share Screen button located in your meeting controls.
Select the screen you want to share. You can also choose an individual application that is already open on your computer, the desktop, a whiteboard, or an iPhone/iPad.
If sharing video use the “Share computer sound” and “Optimize for full screen video clip” at the bottom of the window.
Click on the screen or program you want to share and click “Share” in the bottom
right corner.
Setting Suggestions
In the top right-hand corner of your screen, click Gallery view,
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to view the participants in a grid format. You can only view up to 49 participants per screen
Alternatively, click Speaker view
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to view the current speaker enlarged, with other participants in a ribbon above.
Click on the Participants button located on the bottom of the screen
Tip: By not having your screen in “Full Screen Mode” the Participant list will dock to the right-hand side of your screen. If you are in Full Screen mode, the Participant list would appear in a pop-up window.
Click on Chat also located on the bottom of the screen
Tip: By not having your screen in “Full Screen Mode” the Chat feature will dock to the bottom right-hand side of your screen right below the Participant list
to the cloud or to your computer. Permission must be enabled by the meeting host. | ||
Show Captions |
| Turn on captions for the meeting. These will only appear on your screen. |
Leave | | Leave the meeting. |
Share Your Screen
| Info |
|---|
Note: You will only be able to share your screen if the meeting host grants you permission. |
In the Zoom menu bar, click the Share Screen button. This will open a small pop-up window.
Select the screen you’d like to share by clicking on it. You can also choose to share an application, such as PowerPoint or your internet browser, a collaborative whiteboard, or the screen of a secondary device, such as an iPhone.
| Info |
|---|
Note: If you share an application, such as Outlook, the others in the meeting will not be able to see any other windows on your screen, such as your internet browser. Sharing the entire screen means others in the meeting can see any open windows appearing on that screen. |
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If you are playing a video while sharing your screen, check the boxes at the bottom of the pop-up window labeled Share sound and Optimize for video clip.
Click the Share button in the bottom right corner of the pop-up window.
Join or Leave a Breakout Room
Breakout rooms are sessions that are split off from the main Zoom meeting. They allow participants to meet in smaller groups. Breakout rooms can be used for collaboration and discussion.
| Note |
|---|
Note: |
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If joining the Zoom meeting |
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via the |
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web or the Chromebook app, you will not be able to join a breakout room. |
The host will
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invite you to
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a breakout room.
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If you choose Later, you can join by clicking the Breakout Rooms option in your meeting controls.
Click Join Breakout Room.
Participating in the Breakout Room
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You’ll see a small pop-up within the Zoom meeting.
Click Join.
Within the breakout room,
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Mute/Unmute to speak
Start/Stop Video
Participants - view the Participants list
Share screen - read more about screen sharing
Chat - type messages to the other participants in your breakout room
Record - you can record the Breakout Room locally if the host gives you recording permission. Read more about local recording.
Ask for Help - request help from the meeting host
Asking for Help
If you click Ask for Help, it will notify the meeting host that you need assistance and they will be asked to join your breakout room.
Click Ask for Help in the meeting controls.
Confirm that you would like assistance by clicking Invite Host
Leaving the Breakout Room
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you’ll have access to an additional button on your Zoom menu bar. This button reads Ask for Help. Clicking this button will prompt you to invite the meeting host into the breakout room so they can assist you.
To leave the breakout room and return to the main Zoom meeting
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, click Leave Breakout Room in your menu bar.
Choose if you want to leave the breakout room or the entire meeting.
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If the host ends
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breakout rooms,
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you’ll see a notification giving you the option to return to the main
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meeting immediately
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or in 60 seconds.
Zoom Etiquette
Unless you are speaking or about to speak, mute your audio so background noise does not interrupt or distract the other people in the meeting.
In a meeting with many participants, use the Reactions button to “raise your hand” to speak.