What is OneDrive?
OneDrive is Clark’s cloud storage system (for more information about the cloud, check out this article). Rather than saving files directly to your laptop or hard drive, OneDrive saves your files in a secure and encrypted corner of the internet set aside by Microsoft for Clark University. OneDrive can be accessed online through ClarkYOU. It can also be synced directly to your computer to appear as a storage location folder, much like the Downloads or Documents folder appears in File Explorer for PCs and Finder on Macs.
Why should I use it?
There are many benefits to using OneDrive, including:
File protection if your computer fails or malfunctions
Ability to access and edit files from multiple devices, including phones and tablets
Integration with your Clark Outlook account
Microsoft encryption and security for your files
Easy collaboration with colleagues and peers
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Access OneDrive Online
Share with OneDrive Online
Direct Invitation
Copy Link
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In your internet browser, go to you.clarku.edu and sign in with your Clark account information.
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From the Web Services menu on the left side of your screen, click on OneDrive.
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Arrive in your OneDrive account!
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From here, you can add or create new files/folders, view shared materials, and access shared libraries. Storing files here backs them up to the cloud for safekeeping and makes them easily accessible from multiple devices. You can also create a OneDrive folder on your device for ease of use. Contact techtraining@clarku.edu with any questions.
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Direct Invitation
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Before You Start
Access your online OneDrive account through your internet browser.
Instructions here
If you’re off campus, keep your cell phone nearby as you may be required to authenticate using Multi-Factor Authentication.
Instructions
Share File or Folder by Direct Invitation
Hover over the file or folder you’d like to share. Click on the arrow icon that appears.
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Type in the names of the people you’d like to directly invite to the file.
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Click the eye icon and select the appropriate permissions.
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Add an optional message, then click Invite. The people you added will receive an email about the shared document.
Copy Link
Share File or Folder by Copying Link
Hover over the file or folder you’d like to share. Click on the arrow icon that appears.
Click the gear icon next to the Copy Link button.
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Note: clicking the Copy Link button at this stage will not work because you have not set any permissions yet
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In Link Settings, choose who will be using the link by clicking the bubble next the appropriate option.
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Note: Unless you’re working with external parties, ITS recommends “people you choose” or “People in Clark University.”
Change
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edit or view permissions
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as necessary
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Click Apply.
If you selected “People you choose,” in Link Settings, type in their names and then click Copy Link.
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If you selected “People in Clark University,” click Copy Link.
Paste the link into an email or chat communication with the people you’d like to share the file with.
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They will now be able to access the file.
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“People in Clark University” includes students, or anyone with a Clark account. If you choose this option, make sure the link is only shared with the appropriate people and does not contain confidential information. |
Paste the link into an email or chat communication with the people you’d like to share the file with. They will now be able to access the file.
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